Fire & security job management
The job and the paperwork, side by side.
Jobs, engineers, site photos and documents in one place. Assign the work, capture what you find on site, and the certificate is already filed against the right job.
Book a demoCompliance included · £35 per seat, per month
Jobs
12Ilkley Jewellers
Intruder & CCTV upgrade
St Aidan's Primary
Fire alarm – L2 survey
Harrogate Dental
Annual alarm service
On the job
Notes, documents and the job record — together.
Engineers add notes and attachments from the phone. The office sees them against the job straight away, and every document that follows is filed to the same record.
Grade 3 intruder alarm & CCTV upgrade · Installation
Engineer
Dan Hughes
Booked
Tue 11 Nov
Site
22 The Grove
Attachments · 5
Notes
Panel in rear cupboard, keypad by stockroom door. Cable run along skirting to the camera above the doorway. Existing bell box left in place.
NSS-0001
Ilkley Jewellers
22 The Grove, Ilkley · Dan Hughes
Attachments · 5
Scheduling
The week, planned in one diary.
Book jobs into the diary, put an engineer against each one and see what is still unassigned before the week starts. Move a date and the phone in the van changes with it.
- Drag a job to another day or engineer — the diary updates for everyone
- Unassigned jobs sit at the bottom of the week until you book them
- Subcontractor visits show in the same schedule as your own engineers
- Address, site notes and documents travel with the booking
Schedule
12NSS-0001
Intruder install
NSS-0001
Intruder install
NSS-0006
CCTV survey
NSS-0003
Fire survey L2
NSS-0003
Fire survey L2
NSS-0007
Access control
NSS-0002
Service visit
NSS-0004
Annual service
NSS-0004
Annual service
NSS-0005
Handover
Cablecraft
Containment
Vantage
Cabling
Subcontractors
6Cablecraft Fire Ltd
FireInsurance · Cert · RAMS
Renews 04 Mar 2027
Northline Electrical
ElectricalInsurance · Cert · RAMS
Renews 22 Sep 2027
Vantage Cabling
CCTVInsurance · Cert · RAMS
Insurance expires in 21 days
Peak Access Ltd
CCTVInsurance · RAMS
Certification outstanding
Only approved firms can be assigned to a job. On hold until documents are uploaded.
Approved subcontractors
Your subbies, held to the same standard.
Keep the firms you use on file with their insurance, certification and risk assessments. The office can see at a glance who is approved, and anything running out is flagged before it becomes your problem.
- Insurance, certification and RAMS held against each firm
- Expiry dates tracked, so nothing lapses without a warning
- Only approved firms can be assigned to a job
- Subcontractors see the job pack — site notes, photos and documents
What you get
Job management, without the weight.
Light enough for a two-van team, detailed enough the paperwork never goes missing.
One diary for the team
Create a job, set the date and assign the engineers. Everyone works from the same schedule, on any device.
Photos and notes on site
Site photos, notes and signatures captured on the phone and attached to the job — no separate folder to chase.
Documents file themselves
Surveys, proposals and certificates sit against the job they belong to, so handover is already in order.
One history per site
Every visit, revision and issued document kept in sequence, ready when a customer or auditor asks.
See it on one of your own jobs.
20 minutes, your own site and paperwork. Compliance included, £35 per seat, per month.